> Documentation index: [/llms.txt](/llms.txt). Every page as one file: [/llms-full.txt](/llms-full.txt).
# Manage files and folders
Manage files and folders [#manage-files-and-folders]
Upload files to **Library** > **Files** so everyone in the workspace, and the agents they chat with, can use them.
Create a folder [#create-a-folder]
1. Select **Library** in the sidebar. The **Files** tab opens.
2. Select **Add**, then **New folder**.
3. Enter a name and select **Create folder**.
Folders can contain folders. Select a folder's name to open it; the path above the list takes you back.
Upload files [#upload-files]
[Video: Creating a Contracts folder, uploading two supply agreements to it, then starting a chat with both files attached](/videos/platform/library/upload-files.mp4)
1. Open the folder the files belong in.
2. Select **Add**, then **Upload files**, or drag files onto the list.
3. Choose up to 100 files and select **Upload**.
The dialog closes once every file is uploaded. Each file is then processed in the background:
| Status | Meaning |
| ------------------------ | ------------------------------------------------------------- |
| **Uploaded** | Saved and waiting to be read. |
| **Parsing** | Its text and structure are being extracted. |
| **Parsed**, **Indexing** | Its content is being made searchable. |
| **Indexed** | Ready: agents can search its content. |
| **Stored** | Ready: agents can open it, but its content is not searchable. |
| **Error** | Processing failed. Hover the status to see why. |
If the folder already has a file with the same name, select **Resolve** next to the new file: **Make a copy here** keeps both, **Delete existing and re-upload** replaces the old file.
**Add** > **Import from SharePoint** brings in files from a SharePoint connection instead.
Supported files [#supported-files]
| Kind | Extensions | Searchable by agents |
| ------------------ | ------------------------------------------------------------------------ | -------------------------------------------------- |
| Documents | .pdf, .docx, .pptx, .doc, .ppt | Yes |
| Spreadsheets | .xlsx, .xlsm, .xlsb, .xltx, .xltm, .xls, .xlt, .ods, .csv | Yes |
| Text and web pages | .txt, .md, .json, .xml, .html, .htm | Yes |
| Email | .eml, .msg | Yes, without attachments |
| Images | .png, .jpg, .jpeg | Yes |
| Design and CAD | .svg, .psd, .ai, .indd, .idml, .dwg, .dxf, .ifc, .step, .stp, .rvt, .rfa | No: status **Stored** |
| Signed files | Any of the above with .p7m added | Like the file inside; the signature is not checked |
| Limit | Value |
| ------------------------------------- | --------- |
| Files per upload | 100 |
| .docx and .pptx length | 500 pages |
| .doc and .ppt size | 100 MiB |
| .txt, .md, .json, .xml and .html size | 64 MiB |
Find a file [#find-a-file]
Select the search button and type part of a name. Search covers every folder in the Library, ignores case and accents, and shows where each result is in **Location**. Every word you type must appear in the name.
Preview a file [#preview-a-file]
Select a file's name. The buttons at the top download the file, start a chat about it and open it in a new tab; the pencil next to the name renames it.
Move, copy, download or delete [#move-copy-download-or-delete]
Open the **⋮** menu at the end of a row.
| Action | What it does |
| --------------------- | ------------------------------------------------------------------------------------------------------------------------------------------ |
| **Chat** | Starts a new chat with the workspace's default agent, with the file or folder attached. |
| **Rename** | Renames the file or folder. A file keeps its extension. |
| **Move** | Moves it to another folder in this workspace. |
| **Copy to workspace** | Copies it into another workspace you belong to, a folder with all its contents. The original stays. Files still processing are not copied. |
| **Download** | Downloads the file. Folders have no **Download**. |
| **Delete** | Deletes the file, or the folder and everything in it, after you confirm. This cannot be undone. |
To act on several items at once, check their boxes, then select **Move**, **Delete** or **Chat with Files** above the list.
Deleting a file or folder also removes it from every agent that used it as knowledge. Files and folders imported from SharePoint have no **Rename** or **Move**.
Files saved from chats [#files-saved-from-chats]
When an agent creates a file in a chat, **Save to Library** on that file copies it into the Library.
* The file goes to **Output**, in a topic folder chosen for it, such as **Output** > **Supplier Management**. Files on the same topic share a folder.
* **Output** holds at most 15 topic folders; after that, files on new topics go to **Other**.
* **Output** is marked **Generated Files**, and each saved file **Generated**.
* If the topic folder already has a file with that name, choose **Replace** or **Keep both**.
* **Save to Library** works once the agent's reply has finished, and only for the file types listed above.
* A saved file is visible to everyone in the workspace, like any upload.
Use Library files in chats and agents [#use-library-files-in-chats-and-agents]
* Select files or folders and then **Chat with Files** to start a chat with them attached. See [Use files from the Library](/docs/platform/chat/files-and-attachments#use-files-from-the-library).
* Give an agent files and folders to search in its **Knowledge** settings. See [Knowledge](/docs/platform/agents/configure#knowledge).
To manage files with an API key, see [Upload and organize files](/docs/api/alo-files/uploads-and-folders) in the API documentation.