> Documentation index: [/llms.txt](/llms.txt). Every page as one file: [/llms-full.txt](/llms-full.txt). # Share an app Share an app [#share-an-app] A new app is **Private**: only you can open it. Change its visibility to let others open it. Who can open an app [#who-can-open-an-app] | Visibility | Who can open the app | Sign-in needed | | ----------- | ----------------------------------------------------------------------------------------------- | -------------- | | **Private** | Only you, plus people you invited with **Collaborate** while they are members of the workspace. | Yes | | **Space** | Every member of the workspace the app was built in. | Yes | | **Global** | Everyone with an account on your Alomana deployment. | Yes | | **Public** | Anyone with the link, without an account. | No | * **Space** is offered only in a workspace with other members. To offer it in a workspace of your own, invite someone first; see [Members and invites](/docs/platform/admin/workspace/members-and-invites). * A **Space** app appears on **Apps** for every member of its workspace, marked **Shared**. * A **Global** or **Public** app appears on **Apps** in every workspace of everyone who can open it. Change who can open an app [#change-who-can-open-an-app] Only the app's owner can change its visibility. 1. Select **Apps** in the sidebar and point at the app's card. 2. Select **App config & secrets**. The same button is in the app panel next to its chat. 3. Under **Visibility**, select **Private**, **Space**, **Global** or **Public**. The change is saved at once. The app settings dialog for Acme Feedback Tracker with Space selected under Visibility Members of the workspace now find the app on their **Apps** page. The Acme Feedback Tracker card as another member sees it, marked Shared and Space Share the app's link [#share-the-apps-link] 1. Select **Copy app link** in the app panel, or copy the link from App Builder's reply. 2. Send it to the people who should open it. * The link stays the same when the app changes. * Someone who is not signed in signs in first, unless the app is **Public**. The app then opens full screen. * Someone who is not allowed to open the app sees "You do not have access to this app." The Acme Feedback Tracker opened full screen from its link by another workspace member Build an app with others [#build-an-app-with-others] Select **Collaborate** on the app's card to invite people to the app's chat. People you invite can open the app, even a **Private** one, as long as they are members of the workspace, and change it by chatting in that chat. See [Collaborate live](/docs/platform/chat/share-and-collaborate#collaborate-live) for how chat invitations work. Apps that show connector data [#apps-that-show-connector-data] An app can show data from your workspace's connectors, such as a database or a CRM. It always reads that data as the person looking at it: * Each person sees only the data their own account can reach, never the data of the person who built the app. * If a connection signs in each person separately, every viewer connects their own account once. * The app reaches only the connections it was built with. When the app cannot load the data for you, it shows one of these messages: | Message | What to do | | -------------------------------------------- | --------------------------------------------------------------------------------------------------------------------------- | | **Sign in to view this data** | Open the app from Alomana while signed in. A **Public** app shows this to visitors without an account. | | **Connect your account** | Connect your account in the box shown, then select **Refresh**. | | **Reconnect your account** | Your connection expired. Reconnect it in the box shown. | | **Your role can't reach this data** | Reconnect with a different role, or ask the person who built the app. | | **You don't have access to this data** | Your account cannot reach this data source. Ask the person who built the app. | | **This app's data source isn't available** | The data source rejected the shared connection's credentials. Ask the person who built the app. | | **Your plan can't load this data right now** | Your subscription is inactive or your credits are used up. See [Usage and limits](/docs/platform/account/usage-and-limits). | For how connections sign people in, see [Connectors](/docs/platform/connectors). Troubleshooting [#troubleshooting] | Message | What to do | | ---------------------------------------------------------- | ----------------------------------------------------------------------------- | | **You do not have access to this app.** | Ask the owner to change its visibility or to invite you with **Collaborate**. | | **This app couldn't be found.** | The link is wrong, or the app was deleted. | | **This app couldn't be opened — you may not have access.** | Sign in again and reopen the link. If it stays, ask the owner. | | **This app isn't running** | Ask the owner to open it from Alomana, which restarts it. | | **The platform is taking too long to respond** | Reload the page. | For who can open an app through the API, see [Hosted agent apps](/docs/api/configurable-agents/apps) in the API documentation.